Users and Groups\Creating a Group Enabled Schedule

Creating a Group Enabled Schedule

Brivo Onair’s Group Enabled Schedule feature allows you to implement a First-Person-In or Supervisor-on-Site functionality at your facility.

With First-Person-In, you stipulate that the schedule controlling a specific door or elevator cannot be activated until a member of the enabling group accesses it. For example, you may have scheduled the front door of your building to be unlocked at 9:00AM, but only if a security guard is present. If no member of the Front Door Guard group arrives until 9:15, the door remains locked until that time and can only be accessed with a valid credential.

Supervisor-on-Site performs essentially the same function but applies to a situation where you want to ensure that no other employees enter a designated building or area until a supervisor has arrived. Not only does the door remain locked until that time, but card readers and keypads also remain inactive.

Implementing either of these features requires careful thought to ensure that you do not inadvertently bar your employees when you do not intend to, nor leave doors unlocked when they should not be. To ensure the security of your facility you must perform the following steps in the order indicated:

1.       Create a group that includes only those people you want to activate a specific schedule at a specific door or device.  Give the group an identifying name, such as “Openers.” These users will almost certainly belong to at least one other group as well, a group that defines their overall access privileges; their membership in the group Openers means only that they can activate the schedule for a specific door or elevator. See Creating a Group for procedural information.

2.       Associate a schedule with the enabling group. When you make this association, you are NOT indicating that members of the group will only have access privileges during that schedule’s time period; it means that when the first member of the enabling group accesses the designated door or elevator the schedule will then become active. See Creating a Schedule for guidelines on associating a schedule with an enabling group.



WARNING: Enabling Group Grace Periods

When you assign an enabling group to a schedule, you are prompted to specify a Grace Period. Without a grace period, the schedule only becomes active if a group member arrives at or after the schedule start time, not before. For example, if the schedule starts at 9:00 and a member of the enabling group arrives at 8:55, the schedule will not become active at 9:00. With a grace period of ten minutes, a member of the enabling group could arrive any time after 8:50 and the schedule would still become active at its 9:00 start time.


3.       Assign the enabling group access privileges at the desired door or device. By giving the enabling group access privileges at a specific door or device according to a specific schedule you tell the system “This schedule does not allow access for any user until it is first activated by a member of the enabling group,” If the group “Day Shift” has access to the Front Door according to the schedule “Mon-Fri 9-5,” but the “Day Hours” schedule is associated with the enabling group “Openers,”  an employee arriving at work at 9:05 will not be allowed entry at the Front Door unless an Opener has already accessed it. See the instructions for Editing Group Information above for instructions on managing group privileges.


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